Task | By Whom | To Whom | At what point |
Position Authorization and Job Description Finalized | Senior Minister in collaboration with Hiring Supervisor | Heads up to Administrator; must align with budget | At least 65 days before needed start date |
Position Posted | Hiring Supervisor | Indeed, Facebook, Foothills website and PWR listings | At least 60 days before needed start date |
Applications Submitted (Resume/Cover letter or Application) | Potential Employees | Hiring Supervisor or Administrator (for screening) | At least 30 days before needed start date |
Interviews | Hiring Supervisor, maybe others | Employee | All interviews should be completed at least 3 weeks out before start date |
Reference Checks | Hiring Supervisor | Employee’s references | Completed within a few days after interviews |
Selection of Candidate | Hiring Supervisor | In consultation with Senior Minister | Completed within 48 hours of reference checks |
Offer Made (Letter) | Senior Minister | Employee | Completed within 48 hours of selection determination |
*Offer is Accepted (Signed) | Employee | Senior Minister or Hiring Supervisor | Within 3 days of receiving offer letter. |
*Payroll Change Form Completed | Hiring Supervisor | Administrator who gives to Bookkeeper and Supervisor gives heads up to rest of staff | Within 3 days of offer being accepted; at least 1 week before start date |
*Property and Permission Form
*Hiring Packet |
Hiring Supervisor | Administrator | At same time as PR Change Form |
Start Personnel File, Update Records, enter into PCO and submit for Background Check | Bookkeeper | Employee needs to authorize BC | Before start date |
New Hire Packet Completed
|
Bookkeeper | Employee | On start date |
Tech Access Points
|
Communications Coord | Hiring Supervisor, Employee, Administrator | Before start date |
Update records based on New Hire Packet | Bookkeeper | Administrator | Within 1 week after start date |
Training and Orientation
|
Administrator and Hiring Supervisor | Employee | Within first 30 days |
Submit Bio and Photo for Website | Employee | Communication Coord | By end of first week |
Communications Plan for Congregational Intro- developed and executed | Communications Coord | Administrator, Hiring Supervisor, Employee | Starts as soon as notice from Hiring Supervisor |
Join Professional Association – as applicable (Orientation to Code of Ethics) | Employee | Administrator | Within first 30 days |
Given to Employee:
|
Administrator | Employee | Within first 30 days |
Order Name tag | Office Manager | Employee | Within first 30 days |
First Paycheck Verified / Accurate | Bookkeeper and Employee | Employee | Confirmed as accurate within 48 hours after first paycheck |