11. Payroll

Paychecks are issued twice a month on the last banking day on or before the 15th day and the last day of each month.  Non-Exempt employees who are paid an hourly wage will complete timecards to submit to their supervisor for review.  The supervisor will submit timecards the bookkeeper for payment. Exempt employees are paid 1/24th of their annual budgeted salary on each payday.  Exempt employees are required to submit notification to the bookkeeper in order to record PTO (paid time off) hours in their payroll records.

The Administrator is responsible for keeping the bookkeeper and the UUA insurance office updated regarding payroll-related information off all kinds including compensation and insurance.

A. Payroll Taxes

All employees are required to complete a Federal Form W-4 to indicate and determine the level of income taxes to be withheld from their paychecks. This form can be updated by the employee at any time and the current form is held in the employee’s personnel file under the management of the Administrator.  

All federal and state payroll taxes are withheld from the paychecks as required and in accordance with the employee’s directions on their W-4.  

Quarterly Payroll Tax returns are prepared by the bookkeeper, reviewed, approved, and signed by the Administrator, and paid in accordance with all required deadlines.

Annual W-2 forms are prepared by the bookkeeper and submitted to the Administrator for review and mailing to employees by the end of January each year.  

Updated on September 12, 2018

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